Upcoming SANTA events, with more details to follow …
SANTA AGM and meal at NINETEEN 09 Scarborough TEC, Filey Road (the old University of Hull campus and North Riding teacher training college) Thursday January 31 2019 AGM at 6pm followed by a meal at 7.30pm.
The minutes of the 2018 AGM:
Minutes of the Annual General Meeting of Scalby and Newby Twinning Association
Held at 6.30 pm at Scarborough TEC, on Thursday 18th January 2018
Apologies and resignations
Apologies were received from: John and Evelyn Peterson, John and Hilary Flinton, Fay Yeomans, Liz Kirkham, Anna de Villanueva, Jenny Edwards, John and Jane Atkinson, Wendy Thompson and David Henderson.
Sadly, Graham and Sue Brownridge have tendered their resignations. We thank them for their contribution to SANTA over the years and wish them well.
Approval and signing of the Minutes of AGM held on 21 January 2016
The 2017 AGM minutes were unanimously approved and signed by Chairman Michele Harriott (proposer: Kaet Newton, seconder: Peter Harriott).
Matters arising from minutes of AGM held on 19 January 2017
There were no matters arising.
The Chairman read her report to the members present. She reported that:
‘SANTA has enjoyed another successful year and currently has 50 members.
To give members more opportunity to meet up and introduce new members we held more varied social events last year, the first being on 10 February, an informal lunch at Fledglings, followed by lunch at Foulsyke Bistro on 4 April, and a scrumptious afternoon tea a the Stained Glass Centre on 27 July. We would like to thank David and Glynis for again offering the use of their garden to us for the planned summer picnic on 20 August. Unfortunately it was cancelled because of bad weather. On 19 October we held a wine and cheese evening at South Cliff Golf Club and had our delicious Christmas lunch at Jeremy’s on 7 December. All these events were most enjoyable social occasions and as we are currently in a reasonable position, they were mostly at cost price and not fund raisers.
We continue to make efforts to increase our membership by regularly posting and updating information and photos on our facebook page, by producing fliers and with a very attractive display November at Newby and Scalby library, but all these efforts have led to only one enquiry. Over recent years our new members have come through personal contacts so I do urge you to invite any friends who might be interested to come along to a social event and find out more about what we do.
Sadly I must report this year the death of Nona Blenkin, a long-standing former SANTA member. We sent our condolences and flowers to her daughter Vicky and had an appreciative reply.
On a happier note, on 1 May we joined together with the Scalby in Bloom Group to emulate a charming French tradition of celebrating ‘Muguet Day’ or the arrival of spring. We presented the Mayor of Scarborough and other attendees with a sprig of lily of the valley to wish them good luck.
In September, after a problematic journey, 34 members enjoyed wonderful hosting in Pornic. Old friendships were renewed and new ones made. Everyone seemed to have a good time at the whole group events and everyone I spoke to said they had appreciated smaller get togethers and outings with their hosts too. We were especially delighted that our new members enjoyed the twinning so much.
The Pornicais suggestion of Vannes for our day out proved to be a good one. Vannes was a picturesque medieval city with an attractive harbour. The sun shone for us and we were able to wander around at our leisure, pausing for coffee and lunch during showers in some of the many cafes and restaurants. We had a brief stop at La Roche-Bernard on our way back, a charming hilltop town with lovely views over the estuary. The timing was excellent as the heavens opened just as we made it back to the coach.
The official dinner was again held at the Pornic Golf Club where we were royally wined, dined and entertained by Alfonse Plaire and his Pornic Big Band, whose session included Beatles’ songs and finished with both national anthems.
The traditional safari suppers are always good fun and this year was no exception. Our final day was a free day and then all to soon, it was time to say our fond farewells and thanks and to encourage the Pornicais to come to visit us in June 2018.
This year I have been very well supported by our committee members: Carol Asquith, Ann Golder, Peter Harriott (Treasurer), Sue Harris, Shirley Jackson (Secretary), Michael Plumb, Christine Rhodes, Ann Wrigglesworth (Social Secretary) and our Parish Council representative Richard Thompson. On your behalf I would like to thank them for all for everything they have done for SANTA, especially Chris who is resigning form the committee and Ann who has organised so many successful social events this year.’
There were no questions on the Chairman’s report.
The Treasurer read his report for 2017 to members present. He reported that:
‘Membership has remained stable as we have recruited 6 new members this year. Currently we have 50 members, so with the increased subscription this year, membership income has increased from £720 to £950.
Because of the success last year of following our AGM with a dinner at YCC’s training restaurant Fledglings, we are continuing the idea this year at their new restaurant Nineteen 09, at cost price.
Of the 5 other social events this year, only one was a significant fund-raiser, the cheese and wine evening at South Cliff Golf Club. This raised £186 out of this year’s total of £205. In addition in September 2017, 34 members visited Pornic. With judicious pricing of the transport this year, the association make a surplus of £381.
As intended, the rise in this year’s subscriptions means we do not have to rely on fund-raising socials to cover the cost of hosting the Pornicais. We have made an overall surplus of £1390 over the year and now have total funds of £4070. Hosting costs in 2016 were £1450 so we have more than enough to cover hosting this year.
Accordingly the committee proposes that subscriptions should remain at £20 per head.’
There were no questions on the Treasurer’s report.
Election of management committee for 2018
There were no nominations for new members of the committee and one resignation: Chris Rhodes. All other members agreed to stand again in their current roles as follows:
POST NOMINEE PROPOSER SECONDER
Chairman Michele Harriott Shirley Jackson Ann Wrigglesworth
Treasurer Peter Harriott Ann Wrigglesworth Shirley Jackson
Secretary Shirley Jackson Peter Harriott Michele Harriott
Social Secretary Ann Wrigglesworth Ann Golder Michael Plumb
Committee Carol Asquith Michele Harriott Shirley Jackson
Committee Susan Harris Shirley Jackson Chris Rhodes
Committee Michael Plumb Carol Asquith Sue Harris
Committee Ann Golder Sue Harris Ann Wrigglesworth
Setting of annual subscription for 2018
The Treasurer proposed that the annual subscription should remain at £20. This was seconded by Derek Latham.
The Chair reminded members that she had sent out information about an international event to be held in Pornic in May to celebrate twenty years of town council involvement in twinning (firstly with Germany). There would be plenty of activities such as film, theatre, treasure hunts, receptions and dinners. She asked members to notify her of interest in attending.
She had also been contacted by Pornic about a handball and football tournament for youth teams asking if local groups might be interested in participating. Unfortunately this year there are no teams available but with more advance notice this may be something to pursue another year. There was a query from one member about involvement from the rugby club as there had been in the past but the Chair said there was nothing currently happening.
Issues to do with privacy on social media sites and the use of members’ photos were discussed but there were no objections to current usage.
Information on 2018 Twinning: Thursday 14 – Tuesday 19 June
In view of the amount of work to be undertaken by the committee, the Chair asked that members responded to deadlines and requests for information as promptly as possible, particularly about hosting. She urged members to invite their guests if they were making reciprocal arrangements. Currently, there are 41 visitors coming in June.
The Chair went over the draft programme with members (see attached) and invited suggestions for the visitors’ day out on Saturday.
Choices for the formal dinner at Hackness Grange need to be made by 16 April. The meal and drinks will cost £35 this year and it was agreed that SANTA would subsidise those hosting to bring the price down to £30. Everyone else will pay the full amount.
The Chair also clarified who pays for what when hosting for the benefit of new members. Traditionally, hosts pay for their guests unless the guests are insistent on making a contribution.
To encourage new members, the Chair suggested that members invite friends to join such events as the picnic, a walk or even the safari supper. It was a good way for them to meet the French and witness what is involved in the twinning. A suggestion was that the itinery be publicised in the local paper to encourage local awareness.
Ideas for the hat competition included ‘pirates’, ‘seafaring’, Brexit, the Bayeux tapestry’, and ‘100 years since the end of WW1’.
Social Events for 2018
13 Feb at 12.30: the committee is meeting at the Sea Food Social area behind the market and invited all members to join in to enjoy some good quality fresh produce at a reasonable price. The venture works with the Rainbow Centre to support people in getting back into employment.
22 March: Hayesway Travel has offered compensation for last summer’s problems with the bus hire in the form of a free bus trip. Two suggestions were given: either a free trip to Leeds or a wine tasting at £14.50 pp. Friends who wanted to join the trip would be asked for £5 for the bus travel. The Social Secretary circulated details about both trips and asked members to indicate which they preferred. She will notify members of the result and details of times etc in due course. It was suggested that folk could be dropped in York too for post wine-tasting shopping etc.
There would be no other socials before the twinning
Post twinning (late July or August) Ann Golder has offered to host a garden party with lunch and drinks for £8 for a maximum number of 20. More information later.
There was a query about the hosting arrangements for the May visit and whether previous hosts should be contacted. It was suggested that this could be dealt with after the general meeting had closed.
Kaet Newton proposed that SANTA could be involved in the Tour de Yorkshire as the race was passing through the centre of Scalby village. This could also offer opportunities for publicity in the local paper. Ideas should be sent to KN or SJ.
The meeting closed at 7.30pm.
Scalby and Newby Twinning Association
Draft programme for twinning visit 2018
June 14th – 19th
Thursday 14th Arrival in evening / dinner with hosts
Friday 15th Free day with hosts (possible outing to Brewery?)
5.00 – 7.00 Reception at Wood End Gallery with drinks and canapés
7.30 – 10.45 Safari Supper
Saturday 16th Day out for French visitors / dinner with hosts
Sunday 17th Morning walk around old town
Evening: drinks reception and Formal dinner at Hackness Grange
Monday 18th 10.30am Tour of St Martin’s Church Picnic and hat competition at Wrench Green / dinner with hosts
Tuesday 19th morning departure
SANTA: encouraging cultural understanding